You can have pairs, three, four or more in each room. It’s a good idea to keep track of everyone by writing down their names, especially if the groups are following multiple sessions,Ĥ9 Groups +1: When you are supporting groups over 100 people, I recommend that you use no more than 49 groups, as the maximum is 50. Write Down Randomized Names: If you have a longer session and the breakouts are longer, you might have fewer people in each breakout but they’re randomized. You will want to share the name and email so they know where to send the notes to when completed. Reminder, Get Recorder’s Names: When everyone comes back from the breakout rooms, be sure that you know who took notes and have them send the notes back to the speaker. Then they need to know where to find it and how to share it back with you. Participants have to know how to save the annotation, if you want them to share it with you later on. Tools & Knowledge They Need: Make sure that everyone in attendance knows how to share their whiteboard, and how to annotate notes. This is great if you want people to share their whiteboard or whatever they’re working on in their breakout session. Multi-Share: In the advanced sharing options, you have the opportunity to have multiple participants sharing simultaneously. There are buttons to leave the room or to leave the entire meeting. When you’re leaving, be sure that you click the correct button. Look Around: Make sure that you take note of your breakout room name or number as well as how much time is left in your breakout. Keep a close eye out though, they’re quick and short messages. It won’t follow you into other rooms, so if there’s info or a link that you need…remember to copy and paste it where you can find it again.īroadcast Messages: You can use broadcast messages to let people know that it’s time to move to another room, switch partners, etc. Invite People to Turn on Their Mic and Camera: Telling people when and how to turn on their mic and camera will ensure that everyone has the opportunity to engage and participate to create an engaging learning experience.Ĭhat Option in Breakouts: If you’re typing in the chat, please be aware that that chat is only available in that breakout room. They also can’t see what you type in the chat, once they go into breakouts. Having a reference on their phone from a picture can help. If your participants don’t have a print out or guide to follow, they may not remember the question they were supposed to talk about. Take a Pic: It’s also a good idea is to invite people to take a picture of the instructions on a different device so they can refer back when necessary. In addition to saying the information, having it on a slide, you may also provide a participant guide. You can provide a slide, use a whiteboard, type it into the chat or supply a participant guide that they can print out ahead of time. Again, written instructions are great and visually seeing them ensures that your attendees are aware of how to find their way in and out of the breakout rooms. Many of us have spent A LOT of time on Zoom in the past year but not everyone knows their way around, so it’s a good idea to provide them with navigation slides before the meeting begins and although it might be redundant information for some, you can bet that there will be a few people who appreciate you taking the time and effort to show them the basics.Ĭlear Instructions: Before you set people up in their rooms, make sure they are aware of where to go, how to leave the room and get back to the main room after their breakout is over. You can’t assume that everyone knows where all of the controls are or how to use them. Navigation Rundown: It’s very important that your participants understand how to navigate Zoom and the breakout rooms before you get started. Today we’re going to take a look at 25 quick tips and best practices to ensure planning and facilitating your breakout rooms don’t cause you any undue stress. Knowing the ins and outs of how breakout rooms work can go a long way in helping you to set yourself up for success when planning your next online session. Breakout rooms can break up the learning experience and make the content even more meaningful and memorable. We have all experienced getting a bit tired when listening to a speaker or trainer for long periods of time. Breakout rooms are a great way to create engagement for your attendees and reduce a bit of online fatigue. This information will help you plan for an online meeting or learning experience with increased engagement and have things run smoothly. 25 Quick tips to improve your Zoom online breakout rooms.
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